Number: 702
Section: Property
Title: Gifts, Grants, Donations
Date Adopted: March 12, 1979
Date Reviewed: February 28, 2006
Purpose
The Board recognizes that individuals and organizations in the community may wish to contribute additional supplies or equipment to enhance or extend the instructional program.

Authority
The Board has the authority to accept such gifts and donations as may be made to the district or to any school in the district by resolution duly passed at a public meeting except that the Superintendent may accept on behalf of the Board any such gift less than $2500.00 in value.

The Board reserves the right to refuse to accept any gift which does not contribute toward the achievement of the goals of this district or the ownership of which would tend to adversely affect the district.

Any gift accepted by the district shall become the property of the district, may not be returned without the approval of the Board, and is subject to the same controls and regulations as are other properties of the district.

The Board shall be responsible for the maintenance of any gift it accepted, unless otherwise stipulated.

The Board will make every effort to honor the intent of the donor in its use of the gift, but reserves the right to utilize any gift it accepts in the best interest of the educational program of the district.

In no case shall acceptance of a gift be considered to be an endorsement by the Board of a commercial product or business enterprise or institution of learning. All gifts involving advertising require Board approval.

Delegation of Responsibility
The Superintendent or designee shall:

  1. counsel potential donors on the appropriateness of gifts
  2. encourage individuals and organizations considering a contribution to the schools to consult with the principal or Superintendent before appropriating funds to that end
  3. report to the Board all gifts which s/he has accepted on behalf of the Board
  4. acknowledge the receipt and value of any gift accepted by the school district
  5. prepare fitting means for recognizing or memorializing gifts to the district as appropriate.

All such gifts shall be recorded in the appropriate inventory listing and property records.

Exceptions
An exception to this policy may be recommended by the Superintendent and approved by the Board at one of its regular monthly meetings.