Purpose
It is the purpose of the Board to effect the prompt payment of bills, but at the same time to ensure that due care has been taken in the review of such bills.

Authority
Each bill or obligation of this Board must be fully itemized, verified and passed upon by the Board before a check can be drawn for its payment, except that the Business Manager is permitted to draw payment orders for: items the prompt payment of which will accrue to the advantage of the district, progress payments to contractors as specified in a contract approved by the Board, orders to cover approved payrolls and agency account deposits, utility bills, petty cash reimbursement, employee expenses and advances for conferences.

Delegation of Responsibility
It shall be the responsibility of the Business Manager upon receipt of an invoice to verify that the purchase invoice is in order, the goods were received in acceptable condition or services were satisfactorily rendered, funds are available to cover the payment, the item is one for which the Board budgeted, and the invoice is for the amount contracted.

Should the invoice vary from the acknowledged purchase order, the business office shall document on the invoice the reason for such variance.

Should funds not be available in the account to which a proposed purchase will be charged, the Business Manager shall determine the overage and request the Board make a legal transfer to cover it.

All claims for payment shall be submitted to the Board in the form of a listing including: check number, to whom paid, amount of remittance, reason for remittance, and account charged.

The checklist shall be placed in the official minutes of the Board.

Prior to the Board's consideration of the bills for payment each invoice shall be reviewed by the Treasurer.

Upon the approval of an order, the Business Manager shall prepare a check for payment, and cancel the commitment placed against the appropriate account.

All checks approved by the Board shall be signed by the President, Treasurer, Secretary or Business Manager.

The Vice-President may sign for the President.

The Secretary may sign for the Vice President

The Assistant Secretary may sign for the Secretary.Signatures of the President, Treasurer, Secretary or Business Manager may be engraved on a signature plate which shall be secured by the signer.

Signatures of the President, Treasurer, Secretary or Business Manager may not be engraved on a stamp.

No check shall be made out to cash.