Purpose:
It is the policy of the Board to obtain competitive bids for products
and services where such bids are required by law or where such bids may
be believed to bring about a cost saving to the school district.Materials,
equipment or supplies to be furnished, sold or leased to the district, unless
exempt by statute, having an aggregate value of more than $10,000 are subject
to competitive bid after advertisement as required by the School Code.
Responsibility:
Bid specifications shall be prepared by the Business Manager.Bid
specifications shall provide for alternates wherever possible.Bid specifications
for like items of supply and material shall be combined whenever it is
feasible, and permissible under statute. Purchases will not be split to
avoid these requirements for bidding.The Secretary is authorized to advertise
for bids in accordance with statutory procedures without prior approval
of the Board, but shall inform the Board of such action at the meeting
next following. Records shall be kept in sufficient detail to show that
a reasonable number of qualified vendors were invited to bid.Bids shall
be opened publicly by the Secretary or Superintendent before one or more
witnesses at a previously designated time and place. Contracts shall be
awarded to the lowest responsible bidder, kind, quality and material being
equal, upon resolution of the Board, unless the Board chooses to reject
all bids. |