Number:

531

Section:

Classified Employees

Title:

Job Related Expenses

Date Adopted:

February 12, 1979

Date Revised:

 
Purpose
Payment of the actual and necessary expenses, including traveling expenses, of any classified employee of the district that are incurred in the course of performing services for the district, whether within or outside the district, shall be reimbursed in accordance with this policy.

Guidelines
The validity of payments for job related expenses shall be determined by the Superintendent and Board Secretary.

The use of a personal vehicle shall be considered a legitimate job expense if:

  1. travel is among schools to which the employee is assigned unless returning the same day, but not between home and school as per IRS guidelines.
  2. travel is authorized in advance by the responsible supervisor and Superintendent.
  3. use of a personal car for special or emergency purposes is a recognized part of the employee's job responsibilities.

Use of a personal vehicle for approved school purposes is reimbursable at the rate allowable by law per mile.  Such use requires liability insurance coverage to be at least $100,000/300,000.

Actual and necessary expenses essential to attendance at functions outside the district shall be reimbursable to a classified employee if such events are a part of district programs or have prior written approval.  The Superintendent shall report all reimbursed travel outside the district by classified employee as part of bills for payment.