| Purpose
Payment of the actual and necessary expenses, including traveling
expenses, of any administrator of the district that are incurred in
the course of performing services for the district, whether within
or outside the district, shall be reimbursed in accordance with this
policy.
Guidelines
The validity of payments for job related expenses shall be
determined by the Superintendent and Board Secretary.
The use of a personal vehicle shall be considered a legitimate job
expense if:
- travel is among schools to which the employee is assigned unless
returning the same day, but not between home and school as per IRS
guidelines.
- travel is authorized in advance by the responsible supervisor
and Superintendent.
- use of a personal car for special or emergency purposes is a
recognized part of the employee's job responsibilities.
Use of a personal vehicle for approved school purposes is reimbursable
at the rate allowable by law per mile. Such use requires liability
insurance coverage to be at least $100,000/300,000.
Actual and necessary expenses essential to attendance at functions
outside the district shall be reimbursable to an administrator if
such events are a part of district programs or have prior written
approval. The Superintendent shall report all reimbursed travel outside
the district by administrators as part of bills for payment.
The Business Manager shall prepare procedures for the reimbursement
of travel expenses that shall include:
- Each request shall reasonably detail the reasons for the expenditure.
Advances against anticipated travel expenses shall be approved by
the Business Manager.
- In all instances of travel and job related expense reimbursement,
full itemization of expenditures shall be required.
- Those on travel shall exercise the same care in incurring expenses
that they would in traveling on personal business.
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